Policies of the Board of Trustees
of the Evanston Public Library

Table of Organization

1: Mission Statement

2: Library Board

2.1: Bylaws

2.2: Responsibilities

2.3: Appointment

2.4: Library Director

2.5: Orientation

2.6: Legislative Concerns

2.7: Library Director Performance Evaluation

2.8: Meeting Rules for Evanston Public Library Board of Directors

2.8.l: Adjournment

2.8.2: Agenda

2.8.3: Conduct of Board Meetings

2.8.4: Amendment, Repeal, or Suspension of Rules

2.8.5: Citizen Participation

2.8.6: Closed Sessions

2.8.7: Meetings of the Board

2.8.8: Motions

2.8.9: Robert's Rules of Order

3: Materials

3.1: Materials Selection Policy

3.2: Re-evaluation of Library Materials

3.3: Reference Book Collection

3.4: Gifts

3.5: Security Deposits

4: Special Funds

4.1: Endowment

4.1.1: Investment Management

4.1.2: Goal of the Investment Policy

4.1.3: The Portfolio

4.1.4: Collateralization

4.1.5: Investment Performance Measures

4.1.6: Investment Performance Reviews

4.1.7: Investment Reporting

4.2: Fund for Excellence

4.3: Book Sales

4.4: Gift Book Fund

4.5: Gift Acceptance Policy

4.5.1: General Procedures and Guidelines

4.5.2: Pledges

4.5.3: Planned Giving

4.5.4: Matching Gifts

4.5.5: Gift Reporting

4.5.6: Publicly-traded Securities

4.5.7: Closely Held Stock

4.5.8: Real Estate

4.5.9: Tangible Personal Property

4.5.10: In-Kind Gifts

4.5.11: Insurance

4.5.12: Bequests

4.5.13: Gifts Requiring the Expenditure of Funds

4.5.14: Life Income Agreements

4.5.15: Named Endowment Funds

4.5.16: Donor Responsibilities

4.5.17: The Donor Bill of Rights

4.6: Donor Recognition Policy

4.6.1: Donor Recognition Objectives

4.6.2: General Recognition Practices

4.6.3: Annual Giving

4.6.4: Physical Space Recognition

4.6.5: Program Recognition

4.6.6: Endowment Recognition

4.6.7: Renaming Procedures

4.6.8: Donor Recognition Boards

4.6.9: Publications

4.6.10: Other Recognition

4.6.11: Awards and Gifts

5: Services

5.1: Branch Services

5.2: Borrower Registration

5.2.1: Evanston Residents

5.2.2: Cash Deposits

5.2.3: Non-Resident Taxpayers

5.2.4: Business and Institutional Library Privileges

5.2.5: Non-Resident Cards

5.2.6: Registration of Reciprocal Borrowers

5.2.7: Renewals

5.2.8: Patron's Change of Address

5.2.9: Ownership of Library Cards

5.2.10 Appeals

5.3: Borrowers With Overdue Items or Fines

5.4: Charges for Damaged Materials Policy

5.5: Confidentiality of Records

5.6: Hours of Service, Loan Periods, Fines, and Fees to be Determined by Library Board

5.6.1: Photocopy Fees

5.6.2: Internet Access Policy

5.7: Security System

5.8: Library Cooperation

5.8.1: Reciprocal Borrowing

5.8.2: Reciprocal Borrowing -- Chicago Users

5.8.3: Interlibrary Loan

6: Personnel

6.1: Appointments

6.2: Conference Attendance

6.3: Employee Recognition Program

6.4: Professional Ethics

7: Facilities

7.1: Rules for Use of Library

7.1.1: Suspension of Library Privileges

7.1.2: Areas for Young People

7.2: Exhibits and Displays

7.2.1: Use of Library Bulletin Boards

7.2.2: Staff Directed Displays

7.2.3: Displays of Children's Art Work

7.2.4: Art, Media and Performances in the Loft

7.3: Distribution of Material

7.4: Meeting Room Policy

7.4.1: Board Room and Staff Conference Room

7.4.2: Public Conference Rooms

7.4.2.1: Children's Public Conference Room

7.4.2.2: Reference Conference Rooms

7.4.2.3: Loft Conference Rooms

7.4.3: Storytelling Room

7.4.4: Public Meeting Rooms

7.4.5: Fees for the use of Public Meeting Rooms

7.4.6: Reservation of Public Meeting Rooms

7.4.7: Admissions and Sales

7.4.8: Kitchen Use and Food Service

7.4.9: Hours of Use for The Public Meeting Rooms

7.4.10: Audiovisual Equipment

7.4.11: Set Up and Clean Up

7.4.12: Political Activity

7.4.13: Additional Rules and Regulations

7.4.14: Damages and Liabilities

7.4.15: Denial of Meeting Room Privileges

7.5: Special Use Areas

7.5.1: Quiet Study Room

7.5.2: The Loft

7.6: Public Access Computers

7.8: Parking Garage

7.9: Special Events

7.9.1: Donation and Fees

7.9.2: Reservation of Space

7.9.3: Hours of Use

7.9.4: Set Up and Clean Up

7.9.5: Smoking and the Serving of Alcohol

7.9.6: Damages and Liability

7.10: Appeals of Administrative Decisions Concerning Facilities Use

8: Volunteers

Prev - Next >>