The City Clerk attends all City Council meetings and produces the official minutes of all City sponsored meetings. All ordinances and resolutions are processed through this office and kept as permanent records in the municipal library. The municipal code is updated annually by ordinances that amend the code. The Clerk is the custodian of the City of Evanston's books, records, and papers.
The City Clerk provides many essential services to Evanston residents. Premier among the office's programs is its election services, with its primary goal to provide the most incredible convenience to voting. The Clerk's Office is responsible for all matters involving elections, and the Clerk is the local election official. Evanston residents can register to vote in the Clerk's Office. The Clerk's election duties include, but are not limited to, voter registration and re-registration, receiving nominating petitions, and supplying absentee ballot request applications.
The Clerk is the custodian of the City Seal and affixes its impression on documents when required. By state statute, the Clerk is the keeper of the City's records which includes minutes and ordinances, distributing, publishing, and providing security for legal documents such as ordinances, resolutions, proclamations, agreements, and minutes of the City Council meetings.
The Clerk is also involved in verifying and distributing temporarily accessible parking placards. All petitions and communications addressed to the City Council are received by the Clerk and communicated by the Clerk at Council meetings. The Clerk also issues notices of regular and special meetings of the City Council.
Those interested in obtaining information from the City Clerk's office may request it by filing a Freedom of Information Act (FOIA) request via online, phone, email, fax, or in person.
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Hours:
Monday-Friday
9:00 a.m. - 4:00 p.m.
4:00 p.m. - 5:00 p.m. (By appointment only)